Role of the Board
- The Board is responsible for ensuring the organisation sets and meets its strategic goals and objectives, is administered according to the Association Rules and all legal and compliance obligations.
- The Board sets strategic goals and objectives for management’s implementation and performance of these, authorises management policies, and oversee’s the governance of the Association.
- The Board is responsible for protecting the interests of Association Members and stakeholders.
Role of the Board as per CBA Constitution
Association Objectives
- represent the interests of basketball and all involved in basketball within the Association, the Merri-bek region and at state and national level;
- provide individuals with opportunities to maximise their potential by competing in the highest level of basketball possible, given their own ability; and
- promote, develop and encourage participation in the sport of basketball.
Tasks of the Association:
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provide support and assistance for clubs and teams in all areas of their operations;
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encourage and support member junior clubs and foster their growth and development;
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choose and manage teams to represent the Association;
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affiliate with Basketball Victoria (hereinafter referred to as “BV”) and actively promote, foster and develop state basketball;
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seek sponsorship for various programs and events and endorse products that will be consistent with projecting the best image of the sport; and
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manage and make decisions on any other matters that the Association may deem to be in the interest of the sport of basketball including disciplinary action and grievance processes.
Board Organisation chart
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Membership: Treasurer + 2 directors (others by invitation as required – not a Board quorum)
Meeting Frequency: initially monthly as needed then 6 times a year
Delegation of Authority: Financial as per approved budget – recommend resolutions for non budget items to the Board
Areas of Focus:
- Managerial accounting
- Financial reporting in line with AASB protocols (underpinning – follow the rules)
- Audit
- Tax
- Asset register
- Accounts payable & receivable
- Payroll
- Banking
- Reimbursements
- Delegation of Authority - requisitions
- Annual Budget
- Forecasting
- Provisioning
- Investment Management
- Financial planning
- Investing surpluses
- Review and endorse recommendations from the Grants & Sponsorship Sub Committee
- Managerial accounting
Membership: 3 directors (others by invitation as required – not a Board quorum)
Meeting Frequency: initially monthly as needed then 4 times a year
Delegation of Authority: none – recommend resolutions to the Board
Areas of Focus:
- Regulatory Compliance
- Constitution
- Applicable legislation (Vic Act DOJ, Corps Law, Employment Law, ATO etc)
- Policies & procedures
- List of CBA Policies and procedures with review schedule
- Delegations of Authority (* remains with Board) – matrix with review schedule
- Conflict of Interest - policy and declarations – listing with review schedule
- Reporting format and structure
- Organisational structure charts
- Strategic Plan
- Regular review and tracking
- Review and endorse recommendations from the Risk Management Committee
Membership: 2 directors (others by invitation as required – not a Board quorum)
Meeting Frequency: initially as needed then 6 times a year
Delegation of Authority: none – recommend resolutions to the Board
Areas of Focus:
- Respond to grants tenders for the purpose of assistance with funding the CBA operations
- Share grants tenders as appropriate to domestic clubs
- Seek sponsorship opportunities and recommend these to the Finance Committee for approval
- work with Finance Committee on value of sponsorship
Membership: 2 directors (others by invitation as required – not a Board quorum)
Meeting Frequency: tbc
Delegation of Authority: none – recommend resolutions to the Board
- For major events or a special purpose sub Committee convened from time to time
- Committee purpose and need to be agreed by the Board
- Charters and logistics to be decided and set by the Governance Committee as and when needed
Membership: 3 directors [2 in common with Grievance Committee] (others by invitation as required – not a Board quorum)
Meeting Frequency: initially as needed then 4 times a year
Delegation of Authority: none – recommend resolutions to the Board
Areas of Focus:
- Risk Management
- Risk Register
- Child safety
- Legislative risk
- Conflict of interest
- OHS
- Risk Register
- Risk Mitigation
- Risk appetite
- Business Continuity Plan
- Incident management
- Insurance
- Register of insurance policies
- Management of insurance claims
- Review and endorse recommendations from the Grievances Sub Committee
Membership: 2 directors + OM/CA + Finance Manger (others by invitation as required – not a Board quorum)
Meeting Frequency: initially monthly as needed then 6 times a year
Delegation of Authority: Financial as per approved budget – recommend resolutions for non budget items to the Board
Areas of Focus:
- Venue acquisition
- Identification and negotiation for the use of new venues for domestic competitions
- Coburg Stadium Development
- Property maintenance and repair
- Opportunity for renovation / redevelopment
- Outside Venue Support
- Assistance with property maintenance and repair
- Stakeholder engagement (with Schools /Committees of Management for these venues)
Membership: 2 directors (OM/CA +1) (others by invitation as required – not a Board quorum)
Meeting Frequency: 3 times per season
Delegation of Authority: none – recommend resolutions for non budget items to the Board
Areas of Focus:
- Oversight of the Domestic Competitions
- Domestic Programs / Grassroots
- Pathways into Elite programs
- Competition growth
- Review and endorse recommendations to the Board from the Domestic Sub-Committee
- Review and endorse recommendations to the Board from the Grievance Sub-Committee
Membership: 2 directors (OM/CA +1) (others by invitation as required – not a Board quorum). All Junior Domestic Club Delegates (1 per club) competing each season
Meeting Frequency: 2-3 times per season (preseason regarding by-laws as needed, early in season regarding grading, late in season regarding finals as needed)
Delegation of Authority: none – recommend resolutions to the Board
Areas of Focus:
- Stakeholder engagement with Junior Domestic Clubs
- Assistance with training venues
- Domestic Programs / Grassroots
- Domestic Coaching courses
- Pathways into Elite programs
- Competition growth
- Review and endorse recommendations for the Domestic Sub Committee
Membership: 3 directors [2 in common with Risk Committee] (others by invitation as required – not a Board quorum)
Meeting Frequency: initially monthly then as needed
Delegation of Authority: none – recommend resolutions to the Board
Areas of Focus:
- Grievance Management
- Review, document and publish Grievance Process
- Grievance Register
- Establish and maintain a Grievance Register
- Recommend risk mitigation (grievance reduction) opportunities to Risk Committee / Domestic Competition Committee
- Insurance
- Review, document and publish incident process
Membership: 3 directors + BV Delegate +DOC (others by invitation as required – not a Board quorum)
Meeting Frequency: initially monthly as needed then appropriately in the lead up to each season start (at least 4 times a year)
Delegation of Authority: none – recommend resolutions to the Board
Areas of Focus:
- • Giants as a preferred Destination Club
- • Big V Program
- 4 teams
- Coaching staff identification and support
- Player identification and support (including retention)
- Player pathways into Big V
- VJBL and Domestic Competition links
- • VJBL
- Currently 39 teams
- Coaching staff identification and support
- Player identification and support (including retention)
- Player pathways into VJBL
- Domestic Competition links
- Review and endorse recommendations from the
- Risk Management Committee
Membership: 2 directors + BV Delegate +DOC +BIG V Coaches – not a Board quorum
Meeting Frequency: initially weekly as needed appropriately in the lead up to each season start (at least 4 times a year)
Delegation of Authority: none – recommend resolutions to the Board
Areas of Focus:
- Big V Program
- 4 teams
- Coaching staff identification and transitions
- Player identification and support (including retention)
- Player pathways into Big V
- VJBL and Domestic Competition links
- Promotion to Championship Grade
- VJBL
- Player identification and support (including retention)
- Player pathways into VJBL
- Domestic Competition links
- Review and endorse recommendations from the Risk Management Committee
Membership: 2 directors + BV Delegate +DOC (others by invitation as required – not a Board quorum)
Meeting Frequency: initially weekly as needed appropriately in the lead up to each season start (at least 4 times a year)
Delegation of Authority: none – recommend resolutions to the Board
Areas of Focus:
- Big V Program
- Player pathways into Big V
- VJBL
- Currently 39 teams
- Coaching staff identification and support
- Player identification and support (including retention)
- Player pathways into VJBL
- Domestic Competition links
- Review and endorse recommendations from the Risk Management Committee
About Coburg Basketball Association
CBA Board Members
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Allison Beckwith
President
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Tania Bono
Vice President
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Ashwini Chand
Secretary
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Liam George
Treasurer
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Anna Kondesis
CBA Administrator
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Loretta Meilak
Book Keeper and Child Safety Officer
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Chris Owen
General Member
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Imelda Patton
General Member
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Michael McCombe
General Member
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